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Arrange meetings & appointments 24/7
Koo Janzen • Apr 23, 2020
No more back-and-forth with the calendar - arrange meetings even if you're not at work
We've all become used to the time-consuming, old fashioned way of setting a meeting with your customer.
"How about Wednesday at 12", you say. "No", says the client, "I can't do Wednesday. How about Friday?" "No good", says you, "I don't work Fridays"... and so on. Tedious at best and time consuming at worst.
There is a better way. Ask your customers to visit your website and pick a day and time suitable for them. How? Well, we'll install an app for you that, together, we have configured with your working hours or availability, so when the visitor on your website wants to make an appointment, they can only choose from those days and times. You can integrate your own calendar so that if you have a dentist appointment on Thursday at 2pm, your clients will not be able to book that time with you.
The above image is a screenshot of our own website appointments page.
From this page, new and existing clients can schedule a phone call, a set-time real-life meeting (i.e. a 30 minute introductory meeting or a 60 minute product evaluation meeting etc.) or even a Zoom meeting.
We have integrated our Zoom account so when a client makes an appointment for a Zoom meeting, a Zoom will automatically be created, and the client will get an email with the (secure) Zoom link already embedded.
And all this happens behind the scenes, while you are washing your hair or grilling burgers on the barbecue!
There are a number of apps on the market that can do this for you but we have been looking at Bookafy - https://www.bookafy.com/
There is a free version and a ‘Pro’ version. The benefit of the Pro version is that you get the calendar integrations and you can integrate with your Google, iCal, iCloud, Office 365 or Exchange calendar. Here at IWD we think that is worth the £7 per month cost!
You can integrate your Stripe account and take payments for services at the time of booking.
If you run classes, you will appreciate the Group booking feature available on the Pro plan.
Software review website, Capterra, has 128 reviews on Bookafy and they score 4.8/5 for overall satisfaction and 4.6/5 for ease of use and customer service. Check out the reviews for yourself here
A couple of examples:
for Personal Trainers
Running Coaches, Personal Trainers and Wellness Professionals with online scheduling for One-on-One training appointments, group sessions and classes.
- Online Scheduling
- Class and Group Scheduling
- Payments
- Reminders
- Reviews
- 2-way Sync to Google/Outlook
- Beautiful Interface
- Much more!
for Coaches & Consultants
Busy professionals know that time is money, so we're here to help you organise schedules, automate confirmations and reminders… and make it simple for your clients to schedule a meeting with you on their time. In a Nut Shell:
- Gain hours each week from endless emails and phone tag to schedule a meeting
- Allow your customers/clients to schedule meetings online 24/7
- Customize when your appointments can be booked. If you want to schedule lunch meetings, you customize it to only start at noon. “Never eat alone”. Maybe you want to have new client meetings only on Thursdays! No problem.
If this is the scheduling solution you have been looking for, why not give us a call at Island Web Design? Or better still, visit our appointment page by clicking below and schedule a call or meeting at a time convenient to you.
We'll help you set up the app, integrate it into your IWD website and before you know it, clients will be booking appointments and services with you!
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